See your AI Assistant in action — book a live walkthrough with our team.See easykare in action
Your AI Assistant handles everything from first call to appointment-ready — built and trained on your practice, governed by you.
Answers. Books. Confirms. Follows up. Brings patients back.
EasyKare Front Office Manager
Answering, booking, following up
Current patient journey
New patientInquiry
Schedule
Intake
Payment
Follow-up
Do you have a Spanish-speaking provider available next Tuesday?
Yes—Dr. Alvarez has an opening Tuesday at 10:30 AM. Would you like me to hold it?
Answered from provider-approved information
Appointment held
Tuesday · 10:30 AM
Intake prepared
Sends after confirmation
A no-show costs you the same as an empty slot. So your Assistant keeps going after the booking — chasing paperwork, confirming insurance, sending reminders, and reopening cancellations instantly — until the visit actually happens.
Every call, text, or web chat — on any channel, any time.
Not just what they typed — what they're actually asking for.
New or returning, language, visit type — matched to your rules before anything is offered.
Checks real availability and provider fit, then confirms the slot.
Forms go out and come back before the visit, not in your waiting room.
Captures payer details and holds the booking on anything required, like prior authorization. Live eligibility verification is on the way.
Nothing outstanding gets forgotten — it stays on this until it's resolved.
Not just a slot on the calendar — a patient who is actually ready to be seen.
Automatic, ahead of the visit, so the slot doesn't go to waste.
The moment a slot frees up, it's bookable again — ready for the next inquiry.
Revisit recommendations and next steps, sent automatically.
Finds clients who've drifted and reaches out — in your voice.
Phone, text, chat, or your own page — the same Assistant, the same answers, wherever someone reaches out.
Calls answered live, day or night — a real conversation, not a voicemail box.
Clients text your business number and get real replies — booking, questions, reminders.
A chat widget on your website or booking page, answering visitors in real time.
A booking page at easykare.com/your-name — your services, pricing, and Assistant, in one place.
Most AI assistants ship with a generic script and hope it fits your practice. Yours is different: we build and train it on your practice's own data, and nothing it knows or says goes live until you've reviewed and approved it.
We turn your pricing, policies, cancellation rules, FAQs, and tone of voice into your own AI Playbook. No generic script.
Tested against real conversations before a single client ever talks to it, so you see exactly how it responds.
Nothing goes live until you explicitly sign off. Change something later, and it goes back through review — automatically.
Your AI Playbook
Sarah Chen · Licensed Counselor
Greeting
“Hi, thanks for reaching out to Sarah Chen Counseling — how can I help today?”
Cancellation policy
24 hours notice required, otherwise 50% session fee applies.
Hand off to Sarah when
A client is in crisis, or asks something outside approved topics.
Built for independent practices — solo or a small team — who want things to just run, without another app to babysit. Behind the scenes, specialized agents handle previsit intake, eligibility, reminders, and follow-ups — all coordinated by the one Assistant you and your clients actually talk to.
Responds to routine questions, checks availability, and helps complete bookings across phone, text, and chat — including outside business hours.
Offers validated availability and confirms appointments with conflict checks, reducing back-and-forth about times.
Supports check-in, intake, payment, and follow-up in one connected workflow, with provider review where it is required.
Keeps approved visit and preference context ready for the next interaction, subject to your data and retention settings.
Collects deposits and payments and sends invoices automatically — no chasing anyone down.
A quiet daily summary of who's coming in, what they need, and how business is trending — waiting for you before your day starts.
You don't have to think about it — that's the point. It just quietly keeps your practice running, and keeps revenue from slipping through the cracks.
Routine questions and booking requests get a real answer across phone, text, and chat — including nights, weekends, and everything outside your working hours.
Every booking gets a scheduled reminder by text and email, sent automatically ahead of the appointment — no manual follow-up, no forgotten visits.
If a conversation goes quiet mid-booking, the agent checks back in before the lead goes cold. Separately, it finds clients who've gone eight-plus weeks without a visit and drafts a personal-sounding win-back message for your approval — nothing sends without your review.
Intake forms and deposit or payment collection happen as part of the booking itself — completed before the visit, not chased down after it.
Every practitioner gets a page of their own at easykare.com/your-name. Showcase your services, bio, and specialties. When someone visits, your AI Assistant greets them, answers approved questions, and helps them book — your front door and your front desk, in one.
Licensed Professional Counselor
Vancouver, BC
5.0 ★
Rating
200+
Clients
Extended
AI coverage
Services & Pricing
Individual Therapy
Popular60 min
$150
Initial Consultation
90 min
$200
Sarah's AI Assistant · Online
Hi! I'm Sarah's AI Assistant. Looking to book a session, or have a question about her services?
No IT project. No drawn-out training. Just a short call with our team to configure and review your agent.
Tell us how your practice works and what you want the agent to handle. We can also use your existing website, FAQs, and documents to prepare a first draft.
Together we confirm services, availability, policies, knowledge, channels, and authority. You review every imported or proposed rule before it becomes active.
We test real conversations and scheduling scenarios with you. Nothing goes live until you approve the agent's knowledge, authority, and selected channels.
We're onboarding new practices through a short demo and setup conversation — no self-serve signup, no surprises.
Try the agent yourself, then use the same conversational experience to book a live walkthrough with our team.
We configure your services, availability, and policies with you, so the agent is grounded in how your practice actually runs.
Nothing goes live without your review and approval — you control what the agent knows and what it’s allowed to do.
easykare is being shaped by real practitioners. Every feature on the roadmap came from a conversation with someone like you. If something is missing, or something could work better — we genuinely want to hear it. Your feedback goes directly to the team building this.
You're not just a user — you're a founding practitioner. Your experience shapes what we build next.
Every trial account gets access to a direct feedback line to the product team. No ticket queue.
The features you request today will show up in the product — often within weeks, not quarters.
Security and compliance
Client data is encrypted in transit and at rest.
Practice data is scoped and access-controlled at the database level — no practice can see another's data.
Every AI action is logged for review, so nothing happens off the record.
Practices in regulated categories can sign easyKare's Business Associate Agreement directly in their dashboard before handling protected health information.
See it run your front desk in real time — booking, questions, intake, and payments, all quietly handled. Book a live demo with our team.
